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Careers

The KSA is committed to building a culturally diverse team and strongly encourages applications from minorities, individuals with disabilities, and veterans. We are looking to hire a new Senior Manager of Programming, Senior Manager of Marketing, Manager of Member Experience, and a part-time Operations Manager please see below for the job description and contact information.


  • Position Description

    The Kendall Square Association (KSA) is a next-generation community platform that connects, advocates for, and advances the goals of the world’s leading innovation ecosystem.

    The KSA seeks an organized, and self-motivated individual to ensure that KSA operations are executed flawlessly. The ideal candidate is a detail oriented project manager who is constantly seeking to optimize the process and is committed to delivering excellent customer service. This is a part-time flexible position designed for an operational expert that wants autonomy over their schedule.

    The KSA is committed to building a culturally diverse team and strongly encourages applications from minorities, individuals with disabilities, and veterans.

    Primary Responsibilities

    Financial Administration (50%)

    • Work with the bookkeeper to generate invoices for KSA services.
    • With a focus on customer service, spearheading the collections efforts for all accounts receivable while regularly reporting on progress to VP of Strategy and Operations.
    • Work closely with the bookkeeper to manage accounts payable including team expenses and reimbursements.
    • Receive and deposit all payments while maintaining digital and hard copy files.

    Executive Administration (25%)

    • Manage KSA president’s schedule including inbound and outbound requests.
    • Support in Board administration including tracking attendance and terms, scheduling meetings, taking notes, drafting minutes.

    Office Operations (25%)

    • Manage KSA office operations including:
      • ordering supplies as needed
      • managing vendors like water delivery and cleaning service
      • receiving and reviewing mail
    • Lead technical administration of digital tools like Zoom, Google suite etc., including creating and managing accounts.
    • Manage and maintain KSA operations manual updating information and procedures as necessary.

    Qualifications

    • Proven success in a detail driven, administrative role
    • Excellent writer with impeccable grammar
    • A deep appreciation for a well made spreadsheet
    • Strong project management skills
    • Attention to detail
    • Accountable to expectations and deadlines
    • Organized, self-motivated and able to multitask
    • Mission-driven                                                             
    • Excellent interpersonal skills, along with a sense of humor

    Compensation

    Flexible Part-time (15-20 hours/week); $20-25 hourly wage (depending on experience). Preference for someone who can work 4-5 days a week. This position is geographically flexible and open to someone working remotely.

    Submission Details

    This position reports to VP of Strategy and Operations, Alana Westwater. If interested, please email opsmanager@kendallsquare.org, with one PDF document (no more than 6 pages) that includes:

    • Cover letter
    • Resume

    This job description was posted on November 30, 2020. The ideal start date for this position is on or before January 15, 2021.